Setup at Venue

Setup for Each Session – Setup at Venue

Last modified: July 17, 2019

Internet

  1. Connect your laptop to reliable internet. We highly recommend a wired ethernet connection to avoid wifi issues.
    • You may need an ethernet USB adapter*
    • If you are unable to have a wired ethernet connection, another solution is to set up a cellphone as a mobile hotspot.

 

In-spf.io setup

  1. In spf.io, set your session as the current one for the audience to access.
    • In the Sessions homepage, locate the session and click the button “mark as current” next to the session title. This sets the URL /z shortcut to point to the selected session. Read more about the /z shortcut here.
  2. Determine which control and display setup you will have at your event. You can control and display the content to your audience a few different ways.
    • OPERATOR CONTROL: an operator controls the captioner and release of subtitles in this control view. Use this if you plan to use the live captioner.
    • PROJECTOR DISPLAY: set up spf.io to display on a projector screen for the audience to view by selecting the projector icon.
    • SPEAKER CONTROL: the presenter controls the release of subtitles by selecting this icon.
    • MOBILE AUDIENCE VIEW: direct your audience to visit the session’s audience URL or QR code to get slides and subtitles on their phone. Clicking this button opens the mobile view.
    • STREAMER CONTROL: set up spf.io to stream the audio to remote users, or for audio livestreaming. Use this if you plan to use spf.io for streaming audio interpretation with a volunteer, or for setting up on-site to stream audio to a remote operator.
    • REMOTE SLIDE CONTROL: the presenter or a volunteer can control the release of slides remotely by selecting this icon.

Display Setup

  1. Set up the display for slides/subtitles from spf.io
    • PROJECTOR SCREEN: If slides/subtitles will be shown on a projector screen, open the projector view on the computer connected to the projector.
      1. Click the “Start Projector” button for that session.  
      2. The projector view will open as well as a new window, which is the Projector Controller. It will ask you to select your primary channel–select the language that will be displayed on the screen.
      3. Drag the projector view into the Projector Display, then click on the Fullscreen icon and drag it over the projector view. This will cause the window to take up the entire area of the projector display.
      4. Learn more about displaying captions on the screen here.
    • AUDIENCE MOBILE VIEW: If slides/subtitles will be accessed on audience’s mobile devices, direct them to your session’s URL or QR code. They will be able to select their language and get slides and subtitles on their own devices in real-time.
    • Test the display(s) to ensure they function as expected.

 

Prepared Content Release Setup

  1. For releasing ONLY prepared documents, use the Speaker view. Tap on the “Speaker Control” icon.
  2. It will ask you to select your primary channel–select the language that will be spoken.

 

Captioner Setup

  1. If you are using the captioner, connect microphone audio from the soundboard to spf.io (NOTE: we do not recommend using a laptop’s built-in microphone to capture audio for captioning and translation in a live setting)
  2. In spf.io, open the Operator view for the session. Ensure the proper channel is selected (i.e. if the speaker is speaking in English, ensure the English channel is selected).
  3. The first time you open the Operator view, you will need to grant access to the microphone.
  4. Click on the microphone icon in the top center of the screen.
  5. Click the Camera icon in the browser’s address bar and select the microphone input to listen to.
  6. Enable auto-translate so the captions are automatically translated.
  7. Test to confirm microphone input is coming through to spf.io as expected. Turn off the captioner once testing is complete until the event begins.

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